Government Payments in EasyCars

Helpful Tips 08 Mar 2019

 

The Government Payments screen allows you to record registration, transfer fees, CTP, stamp duty and luxury car tax (LCT) as having been paid to the relevant government body. It also lists previous payments made for these government charges.

Note:

This only applies if the government charges collected from the customer were listed as sale Extras with a 'Type' of Registration, CTP, Stamp Duty or LCT.

If Extras added at the time of creating the sale were of other Types - Normal, Dealer Delivery or Extended Warranty - they will not be listed in the Government Payments screen. To record payment for these extras, add an expense or purchase order in the normal manner.

 

To make a payment for government charges, you must have at least one 'Sold' vehicle that has sale extras with a Type of RegistrationCTPStamp Duty or LCT which have not yet been recorded as paid.

  • Select  'Government Payments' from the Vehicles menu
  • Click the 'Create New' button
  • Enter the details for this payment:
    • Yard: Select the yard this payment applies to
    • Payment Type: Select whether the payment you are making relates to Stamp Duty/Transfer Fees/Registration, or whether it is for CTP, or LCT
    • Transaction Date: Select the payment date
    • Payment Method: Select the method used for this payment
    • Supplier: The list of suppliers depends on the type of payment being made:
      • For Stamp Duty/Transfer Fees/Registration - select the road transport department for your state
      • For CTP - select or add the insurance company in your contact list
      • For LCT - the Australian Tax Office is automatically selected
    • Reference: Enter a description or reference for this payment; this is often used for a receipt number or payment reference number
    • Bank Account: Select the bank account from which this payment is made
  • A list of unpaid government charges will be displayed:
    • The list contains only items that were sale extras that match the selected 'Payment Type'
  • Tick the checkbox in the "Pay" column for the charges you are now paying
  • If the amount being paid does not exactly match the amount you collected from the customer as an extra, enter the actual amount in the 'Payment Amount' column.
  • Click 'Save Changes'
  • Click on 'Print' to print a payment slip

When a government charge is paid:

  • The payment appears in the List view in the Government Payments screen; click on a payment to see the details for that payment.
  • For each vehicle a payment refers to:
    • The payment is added to the 'Government Payments' section in the vehicle's Expenses tab; click on the link in the 'Bulk Government Payment #' column to view the payment details
    • The 'Extras' section in the vehicle's Sale tab will contain a link to the payment in the 'Government Payment #' column
  • Select  'Government Payments' from the Vehicles menu
  • If necessary, search for the payment in the Government Payments list view by entering information in the filter fields and clicking 'Search'
  • Click on the payment you wish to change or delete
  • Alternatively, click on the link to a government payment in a vehicle's Expenses or Sales tab to go directly to that payment
  • In the payment details screen:
    • To change the amount actually paid:
      • Click on 'Edit'
      • Make the required changes
      • Click 'Save Changes'
      • The changes will be reflected in the 'Government Payments' section of the vehicle's Expenses tab.
    • To delete the payment entirely:
      • Click on 'Cancel Payments'
      • Click 'OK' to confirm the deletion
      • The payment will be removed from the 'Government Payments' section of the vehicle's Expenses tab, and the link in the 'Extras' section in the Sale tab will be removed. 
  • If a payment has been synced with your accounting package, it will need to be unposted before changes can be made

 

View Government Payments in EasyCars